Application Closing Date: 15 March 2026 (23:59 hrs, GMT -5 )
Location: Remote/Global. Candidates must be based within approximately ±2 hours of GMT to support collaboration across time zones. With a preference for candidates from the global majority countries (noting that as this is a GGF Inc. hire, we won’t be able to consider UK-based candidates at this time). You must have the legal right to work where you are located.
Term: Full-time – 40 hours a week (exempt)
Organization: Global Greengrants Fund
Salary: Salaries at Global Greengrants Fund (GGF) are dependent on applicable salary scales, and internal pay policies, including equity considerations and budget. Due to how salary negotiations perpetuate existing structural inequities, GGF has moved away from salary negotiation processes for any candidate. We will make our best offer, and it will be the same regardless of the candidate. The minimum salary for this position for someone based outside of the US as per workband A is $55,000.
Benefits: Group medical and life insurance. Paid time off (20 vacation days, 15 sick days, four personal days, and up to 11 paid public holidays). Contribution to retirement savings. Remote work and flexible work arrangements.
About Global Greengrants Fund
Global Greengrants Fund (GGF) supports grassroots activists and civil society organisations around the world working to address environmental and social justice in over 160 countries. GGF applies a participatory and decentralised model in making grants to grassroots groups through regional and thematic boards of advisors, global partner networks, and partner funds to support grassroots environmental and social justice action. Global Greengrants Fund believes solutions to environmental harm and social injustice come from people whose lives are most impacted. Every day, our global network of people on the frontlines and donors comes together to support communities to protect their ways of life and our planet. Because when local people have a say in the health of their food, water, and resources, they are forces for change.
Global Greengrants Fund comprises two organisations located in the USA, Global Greengrants Fund Inc. (established in 1993), and Global Greengrants Fund UK (established in 2012). The two organisations work closely together with a shared grantmaking programme and strategic collaboration at the senior leadership level.
In 2026, Global Greengrants Fund is amid a transformative journey in which we collectively centre our values, including diversity, equity, and inclusion and organisational care in our work, and rediscover our identity and potential after 30 years of work.
The Role
Global Greengrants Fund is looking to hire a committed and passionate individual who will play a key role in ensuring the smooth administration and operations in the day-to-day of the Vice President of Programs, collaborating across teams to support the VP’s priorities and commitments.
The Executive Assistant provides high-level administrative support to the VP Programs office, including dedicated administrative support to the Vice President of Programs, while coordinating closely with colleagues across Programs and other teams. The Executive Assistant will perform administrative functions — preparing correspondence, handling confidential information, and taking notes at meetings. They will be responsible for calendar management (arranging conference calls among vast time zones) and travel logistics. They will be responsible for establishing and maintaining filing systems, handling information requests, and occasionally conducting research.
In the present accountability structures, the Executive Assistant is line managed by the Vice President of Programs and is a member of the Programs team, building and working in more collaborative ways.
The Candidate Profile
Successful applicants will have significant relevant experience in similar roles in a similar non-profit organization. They should demonstrate strong organizational skills with experience managing multiple priorities, projects, deliverables, and deadlines, and the ability to plan and coordinate processes effectively. They must be meticulous, with exceptionally strong follow-up and follow-through skills, and the ability to work under high-pressure situations and meet tight deadlines.
They should have excellent interpersonal and relationship-building skills, with experience working with diverse communities from multiple identities across the globe in a virtual environment. They also thrive in a remote environment, motivated to take on challenges and collaboratively find innovative and creative solutions.
English fluency is required; proficiency in other languages preferred.
The right candidate will understand Global Greengrants Fund’s core values and be committed to the guiding principles and mission of Global Greengrants Fund and ensure they uphold them in the way they take up the responsibilities of the role.
How to Apply
Applications need to be submitted through GGF’s job platform by March 15th at 23:00 MT. Applications may be reviewed on a rolling basis, and we may close this vacancy early if we receive an extraordinarily high volume of applications. We encourage interested candidates to submit their applications at the earliest opportunity.
To apply and view the full Job Description, please click here. As part of your application, you will be required to upload a current CV and complete a required questionnaire within the Rippling platform. This replaces the need for a traditional cover letter and helps us understand your experience and interest in the role. We encourage candidates to share their authentic voice, perspective, and experience throughout the application process, which isn’t always possible through AI-generated responses. Please submit all materials in English.
If you’re intrigued by this position but feel like you don’t fit the profile precisely, please still apply. You can ask questions or seek further information to feel able to apply by writing to careers@greengrants.org.
We thank all those who apply. Those selected for interviews will be contacted directly.
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Women, trans, non-binary, and intersex persons; persons with disabilities and other candidates from historically oppressed groups, specifically Black, Brown, and other people of color and people of all ages, are strongly encouraged to apply for this position.
Global Greengrants Fund is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Global Greengrants Fund are based on organisational needs, job requirements, and individual qualifications, without regard to race, color, religion, or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, health, sexual orientation, gender identity and/or expression.